Registering property

Step 1
Conclude agreement

Step 2
Confirm Financing

Step 3
Hire notary

Step 4
Review and Approval

Step 5
Execution of Deed

Step 6
Registration of Deed

Step 7
Release fees


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Conclude agreement

The buyer and seller sign a purchase agreement outlining the terms and conditions of the transaction.
Conclude and sign (purchase) agreement

Agency

Buyer & Seller

To do

Sign a purchase or transfer agreement between two parties

Duration (in Business Days)

7

Confirm Financing

The buyer secures and confirms the necessary financing to complete the purchase.
Conclude mortgage deed with bank of your choice if financing is necessary

Agency

Buyer

To do

Complete mortgage approval process and sign mortgage

Duration (in Business Days)

30

Hire notary

A notary is appointed to prepare and oversee the legal transfer of ownership.
Collect and submit documentation

*Typical documentation: ID’s, corporate documentation, bank instructions for mortgage deed if financing

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Agency

Buyer & Seller

To do

Email or make an appointment with a notary to start the process

Duration (in Business Days)

30

Costs in XCG

4,000

Payment form

Online banking

Required Documents

“Valid Identification
Business Registration
Mortgage Documents
Tax Documents”

Notary begins formal checks with the public registry or chamber of commerce, the tax authority for outstanding balances and Cadastre to complete Title checks. The Notary completes investigation and confirms the property can be transferred without obligations, servitudes or limitations and draws up deeds.

Agency

Notary

Duration (in Business Days)

30

The Notary drafts deed of transfer which sets out the parties, the property or object description, price, deliver/transfer conditions and other relevant clauses.

Agency

Notary

Duration (in Business Days)

30

The Notary arranges the fund exchanges and transfer of taxes in connection with the transfer of deed.

Agency

Notary

Duration (in Business Days)

30

Costs in XCG

4% transfer tax (overdrachtsbelasting) based on the purchase price

Review and Approval

All parties review the draft deed and supporting documents before giving formal approval.
Review the draft deed and request clarifications or changes if needed

Agency

Buyer & Seller

Duration (in Business Days)

2

Approve deed and schedule signing date

Agency

Buyer & Seller

Duration (in Business Days)

2

Execution of Deed

The notary officially signs and executes the deed of transfer in the presence of the parties.
The representatives of the two parties sign the deed of transfer (and mortgage deed if necessary) in the presence of the notary

To do

Sign at notary office and pick-up offical copies of deed

Duration (in Business Days)

1

Additional information

National Ordinance Land Registry

Notary executes the transfer deed and transfers funds

Agency

Notary

Notary performs the inscription into Cadastre (the registers for real estate)

Agency

Notary

Registration of Deed

The executed deed is recorded at the Land Registry to legally register the new owner.
Cadastre receives the notary’s filing and inscribes the deed(s)

Agency

Cadastre

Duration (in Business Days)

5

Cadastre issues proof of inscription to Notary

Agency

Cadastre

Notary performs final check ('na-inzage')

Agency

Notary

Release fees

All transactions are completed
Notary completes transaction once title is confirmed in a title report

Agency

Notary

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